Best Way On How To Write Attestation And Jobs Reference

Are you looking for information on how to write attestation letters? Worry no more as i have got you covered in this article.

Attestation letters and job reference letters are basically the same because both letters are usually written to testify to a person or most times to a company’s skills, character or achievements. Now letter of attestation comes into play usually while seeking admissions or official positions. Most universities, polytechnics, or colleges of Education will require this letter during candidates’/freshers’ documentation.

In most cases job seekers may be required on engagement, to provide attestation letters. This, lately, has been a very important demand to being employed by private and public organizations.

Now the confusion sets in when the job applicant is totally confused on how to write these letters of recommendation. Another area of confusion is the categories or calibers of people formally recognized to write an attestation letter.

In this article, we will be looking at methods in writing an attestation and job reference letters but first,

WHAT IS AN ATTESTATION LETTER?

An attestation is evidence or proof of something. An attestation letter is an official document of reference written/prepared by a recognized personality/organization – giving confirmation of good knowledge of something or somebody on behalf of whom the letter is written.

There are purposes of attestation letters, these letters are written for official reasons and these reasons are; Academic, Career, Membership, and Scholarship. Also reference letters are used in a wide variety of situations; there is no definitive list that covers all possible scenarios. The most common examples are:

– The candidate should be someone you know reasonably well. For example, you cannot provide any authoritative comment on the ability of a worker who’s never worked in your industry in the past.

– You should know the candidate in a capacity which gives you the ability to write a meaningful reference. For example, if you have worked with the person, it would be appropriate for you to write a reference letter to a prospective employer for them.

– You should be able to provide an honest and positive reference. If you truly feel that the candidate has no good qualities for you to emphasis, or if you have had a personality clash with them in the past, you should tell them to seek a reference letter from someone else.

WHAT GOES INTO A REFERENCE LETTER?

Most likely the exact body of the reference letter will differ a little depending on the type of reference it is but this is a good basic outline:

1. Begin by using the business letter format: put the recipient’s name and address, if known, and address them as “Dear (name)”. If the recipient is currently unknown (this would be likely on an academic application, for instance), then use “Dear Sir/Madam” or “To whom it may concern”.

2. It is often helpful to introduce yourself in the first couple of lines of your letter. The recipient will not need your life history: just give a brief sentence or two explaining your position and your relationship to the candidate.

3. Your next paragraph should confirm any facts which you know the candidate will be supplying along with your letter.

4. In your third paragraph, you should provide your judgement upon the candidate’s skills and qualities. It is often appropriate to state that you would gladly re-employ them, or that their contributions to your college class were highly valued. Single out any exceptional qualities that the candidate has, even their ability to lead.

5. Where possible, use your fourth paragraph to give a couple of concrete examples of times when the candidate excelled. (You may want to ask the candidate to tell you about any extra-curricular projects they’ve been involved in, or invite them to highlight anything they’d particularly like you to include in the reference letter.)

6. Close your letter on a positive note, and if you are willing to receive further correspondence about the candidate’s application, make this clear. Include your contact details too.

7. As with any business letter, you should end appropriately; “Yours sincerely” when you are writing to a named recipient, and “Yours faithfully” when you do not know who will be receiving the letter.

There are also things to avoid when writing reference letters. When writing reference letters, make sure you avoid saying too much about the candidates weakness also avoid saying anything that can be viewed as libel. There’s also need to avoid writing in an informal manner, the use of slangs and abbreviations should be avoided, also there is no need to include candidates personal information as its not relevant to the application.

Spelling mistakes, sloppy writing or typos: this letter is hugely important to the candidate, and you should take care to make it look professional.

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